photography and filming permits


PHOTOGRAPHY AND FILMING PERMITS

As an exhibitor, find out about photo and film permits for EXPO REAL 2019. And we would also like to inform visitors that both Messe München GmbH and some of the exhibitors at EXPO REAL 2019 are taking photos and videos for their own purposes.

Exhibitor

As an exhibitor, find out about photo and film permits for EXPO REAL.

  • General information

    Filming, photography as well as the preparation of drawings and video recordings within the fairgrounds is permissible only for persons approved by Messe München GmbH who hold a valid permit issued by Messe München GmbH.
    Any photography or other recordings of other exhibitors’ stands is impermissible except in cases where permission has explicitly been granted. This also applies to the grounds and premises of Messe München GmbH. In case of any violation, Messe München GmbH can demand that the recorded material be sur-rendered and can take legal action to achieve this.
    Only accredited journalists/bloggers and the official service partners of Messe München GmbH are exempted from this.

  • How can I get a permit?

    Exhibitors or photographers / film crews appointed by an exhibitor can get a permit at the Security Headquarters of Messe München GmbH (open 24 h) from the first official day of setup. Security Head-quarters is located in the area of Gate 1 and can be accessed from both inside and outside the fair-grounds. In order to get a permit, the exhibitor must produce an identity proof (please bring exhibitor pass and identity card).
    Photographers and film crews must produce an appointment letter from the hiring exhibitor (please bring identity card).


    Permits can only be only be applied for on site in person.

    A flat fee of EUR 50 incl. VAT will be charged per exhibitor or per appointed photographer / film crew, payable in cash or by debit card.

  • At what times is a permit required?

    A permit is required for the entire duration of the trade fair, including setup and dismantling days.

  • What is the validity of the permit?

    The permit allows the holder to conduct filming and photography. The period of validity can be selected according to the extent of planned work within the period stated in point 4. It will be mentioned on the permit accordingly. Only the exhibitor’s own stand and own exhibits, or, in case of contracted work, only the stand and the exhibits of the contracting exhibitor, may be recorded. Other stands must not be entered or photographed/filmed. In case a photographer / film crew is appointed to conduct photography/filming for multiple exhibitors, the permit is valid only for stands/exhibits for which the corresponding contracting exhibitor has submitted an appointment letter to Security Headquarters (as described above). Holders of this permit can also get a vehicle access pass if required.

  • At what time of day is hotography and filming permitted?

    During exhibitor opening hours of the trade fair, filming and photography is permitted only within the exhibitor’s stand area. Executing such work in the aisle area, where visitor flow could be adversely affected, is not permitted. The exhibitor is responsible for providing any appointed photographers / film crews with exhibitor passes so they can enter the fairgrounds. As an alternative, one-day tickets or visitor vouchers may be used for access during visitor opening hours.

    During night time (outside of exhibitor opening hours), an accompanying guard is required. This can be requested from the security service via our exhibitor shop / form 9.1 or by calling +49 89 949-24500. The minimum booking time is 2.5 hours. It is recommended to place the request at least 48 hours before a guard is required. The person making the request (exhibitor or photographer) must bear the associated cost. The photography and filming permit will suffice to enter the fairgrounds during night hours. Exhibitor pass, visitor voucher etc. is not required during these hours.

  • Privacy

    The exhibitor is responsible for conducting any photography and filming in line with applicable legislation (particularly with regard to the General Data Protection Regulation and the Federal Data Protection Act).

    The exhibitor shall ensure that privacy requirements are met during the work stated above by using suitable measures (e.g. consent in writing). The exhibitor also shall, at first request, indemnify Messe München GmbH from any third-party claims or fines that may result from the violation of privacy requirements on his part.

  • Use of drones

    Using drones is generally prohibited inside the trade fair halls and in the fairgrounds if individual per-sons or gatherings of persons are present.

  • Use of webcams

    The use of webcams is permissible within the exhibitors’ own stand area and does require a valid photography and filming permit. Stands of other exhibitors as well as aisle areas must not be visible in the recordings. If the exhibitor violates this requirement, Messe München can demand that the webcam be removed.

    The webcam must be installed on the exhibitor’s own stand structure / equipment. Other stands must not be entered for the purpose of installation work. The exhibitor is responsible for conducting any photography and filming in line with applicable legislation (refer to point 5).

  • Contacts

    If you have any questions, please contact the Traffic and Security Department under vs@messe-muenchen.de

  • General information

    Filming, photography as well as the preparation of drawings and video recordings within the fairgrounds is permissible only for persons approved by Messe München GmbH who hold a valid permit issued by Messe München GmbH.
    Any photography or other recordings of other exhibitors’ stands is impermissible except in cases where permission has explicitly been granted. This also applies to the grounds and premises of Messe München GmbH. In case of any violation, Messe München GmbH can demand that the recorded material be sur-rendered and can take legal action to achieve this.
    Only accredited journalists/bloggers and the official service partners of Messe München GmbH are exempted from this.

  • How can I get a permit?

    Exhibitors or photographers / film crews appointed by an exhibitor can get a permit at the Security Headquarters of Messe München GmbH (open 24 h) from the first official day of setup. Security Head-quarters is located in the area of Gate 1 and can be accessed from both inside and outside the fair-grounds. In order to get a permit, the exhibitor must produce an identity proof (please bring exhibitor pass and identity card).
    Photographers and film crews must produce an appointment letter from the hiring exhibitor (please bring identity card).


    Permits can only be only be applied for on site in person.

    A flat fee of EUR 50 incl. VAT will be charged per exhibitor or per appointed photographer / film crew, payable in cash or by debit card.

  • At what times is a permit required?

    A permit is required for the entire duration of the trade fair, including setup and dismantling days.

  • What is the validity of the permit?

    The permit allows the holder to conduct filming and photography. The period of validity can be selected according to the extent of planned work within the period stated in point 4. It will be mentioned on the permit accordingly. Only the exhibitor’s own stand and own exhibits, or, in case of contracted work, only the stand and the exhibits of the contracting exhibitor, may be recorded. Other stands must not be entered or photographed/filmed. In case a photographer / film crew is appointed to conduct photography/filming for multiple exhibitors, the permit is valid only for stands/exhibits for which the corresponding contracting exhibitor has submitted an appointment letter to Security Headquarters (as described above). Holders of this permit can also get a vehicle access pass if required.

  • At what time of day is hotography and filming permitted?

    During exhibitor opening hours of the trade fair, filming and photography is permitted only within the exhibitor’s stand area. Executing such work in the aisle area, where visitor flow could be adversely affected, is not permitted. The exhibitor is responsible for providing any appointed photographers / film crews with exhibitor passes so they can enter the fairgrounds. As an alternative, one-day tickets or visitor vouchers may be used for access during visitor opening hours.

    During night time (outside of exhibitor opening hours), an accompanying guard is required. This can be requested from the security service via our exhibitor shop / form 9.1 or by calling +49 89 949-24500. The minimum booking time is 2.5 hours. It is recommended to place the request at least 48 hours before a guard is required. The person making the request (exhibitor or photographer) must bear the associated cost. The photography and filming permit will suffice to enter the fairgrounds during night hours. Exhibitor pass, visitor voucher etc. is not required during these hours.

  • Privacy

    The exhibitor is responsible for conducting any photography and filming in line with applicable legislation (particularly with regard to the General Data Protection Regulation and the Federal Data Protection Act).

    The exhibitor shall ensure that privacy requirements are met during the work stated above by using suitable measures (e.g. consent in writing). The exhibitor also shall, at first request, indemnify Messe München GmbH from any third-party claims or fines that may result from the violation of privacy requirements on his part.

  • Use of drones

    Using drones is generally prohibited inside the trade fair halls and in the fairgrounds if individual per-sons or gatherings of persons are present.

  • Use of webcams

    The use of webcams is permissible within the exhibitors’ own stand area and does require a valid photography and filming permit. Stands of other exhibitors as well as aisle areas must not be visible in the recordings. If the exhibitor violates this requirement, Messe München can demand that the webcam be removed.

    The webcam must be installed on the exhibitor’s own stand structure / equipment. Other stands must not be entered for the purpose of installation work. The exhibitor is responsible for conducting any photography and filming in line with applicable legislation (refer to point 5).

  • Contacts

    If you have any questions, please contact the Traffic and Security Department under vs@messe-muenchen.de

Visitor

Inform yourself as a visitor about photography and video recordings at EXPO REAL.

  • Information about photography and video recordings

    This is to inform you that both Messe München GmbH and some of the exhibitors at this event take pictures and record videos for their own purpose.

    The aforementioned companies (hereinafter referred to as “we") process these recordings (possibly including further personal data that you make available to us in this context) to document the event.

    In addition, we reserve the right to process these recordings/images in particular for publication and press and advertising purposes in all media (especially print, e. g. brochures, and online, e. g. websites, social media, etc.). This includes the publication, use and processing for the purpose of press and public relations, the editorial reporting as well as for advertising and marketing purposes in connection with trade fairs and other events organized by us.

    The legal basis for the creation and use of these recordings is Art. 6 (1) lit. f) GDPR (legitimate interest in the documentation of the event organized by us and our legitimate interests relating to the above-mentioned purposes of processing). Your personal rights will be adequately taken into account when balancing interests as necessary.

    If we want to publish and use video or photo material of you that shows you in recognizable form, we will obtain your consent to do so. Legal basis is your consent in accordance with Art. 6 (1) (a) GDPR.

    Further information on Messe München GmbH’s Privacy Policy can be found at https://messe-muenchen.de/en/privacy-policy/

    Should you wish to object to the processing of your personal data or have any questions, please do not hesitate to contact us at datenschutz@messe-muenchen.de

    Should your objection also have to be considered by exhibitors, we will forward it accordingly.

  • Information about photography and video recordings

    This is to inform you that both Messe München GmbH and some of the exhibitors at this event take pictures and record videos for their own purpose.

    The aforementioned companies (hereinafter referred to as “we") process these recordings (possibly including further personal data that you make available to us in this context) to document the event.

    In addition, we reserve the right to process these recordings/images in particular for publication and press and advertising purposes in all media (especially print, e. g. brochures, and online, e. g. websites, social media, etc.). This includes the publication, use and processing for the purpose of press and public relations, the editorial reporting as well as for advertising and marketing purposes in connection with trade fairs and other events organized by us.

    The legal basis for the creation and use of these recordings is Art. 6 (1) lit. f) GDPR (legitimate interest in the documentation of the event organized by us and our legitimate interests relating to the above-mentioned purposes of processing). Your personal rights will be adequately taken into account when balancing interests as necessary.

    If we want to publish and use video or photo material of you that shows you in recognizable form, we will obtain your consent to do so. Legal basis is your consent in accordance with Art. 6 (1) (a) GDPR.

    Further information on Messe München GmbH’s Privacy Policy can be found at https://messe-muenchen.de/en/privacy-policy/

    Should you wish to object to the processing of your personal data or have any questions, please do not hesitate to contact us at datenschutz@messe-muenchen.de

    Should your objection also have to be considered by exhibitors, we will forward it accordingly.

Dated: July 16, 2019